Before and After: Positive Messages
Turn a Don't into a Do

Flashcards

Step 1: Click Next buton to show the “Before” example.
Step 2: Click Next button again to show the “After” Plain English revision.
Repeat Steps 1 and 2. Total 12 items.
[1] Do not walk within 20 feet of geese nesting areas.Stay at least 20 feet away from nesting areas.
[2] Do not make any loud noises that could scare the geese when you are close to nesting areas.Stay quiet when you approach or pass nesting areas.
[3] Do not leave cord covers out when not in use.Place cord covers neatly along outside wall (behind chairs) when not in use.
[4] Do not leave phone on table.Move phone to credenza when finished.
[5] The MFMP customer service desk is not able to reset agency customer passwords.Each agency has a designated representative who can reset agency customer passwords.
[6] Any person required to undergo a security background check and refuses to cooperate in such investigation, is not eligible to work for the department.To be eligible to work for DMS, you must cooperate in the required background check
[7] If you do not create the Password eForm, your customer will not be able to access MFMP.You must create the Password eForm for your customer to access MFMP.
[8] Do not forget to make sure your contact information is updated.Remember to update your contact information.
[9] A contract cannot be signed without Secretary South’s approval.Secretary South must approve all contracts.
[10] DMS is not able to provide information exempt from public records laws.DMS can provide information allowed under Florida’s public records laws.
[11] Do not use passive voice in your communications.Use active voice in your communications.
[12] Employees may not start their flextime schedules until their supervisors approve them.Employees may start their flextime schedules once their supervisors approve them.

 

Note: This exercise is based on “Positive Messages | Turn a Don’t into a D” by the Department of Management Services, Florida, USA. Other valuable DMS Plain Language resources are:

2008 Weekly Plain Language Tips

 

2009 Weekly Plain Language Tips

 

2010 Year-to-Date Weekly Plain Language Tips

 

Active versus Passive

 

Plain Language Quick Reference Card 2010

 

Guide to Plain Language Writing 2010


Exercises created by Atty. Gerry T. Galacio based on copyrighted materials available on the Internet. You can use these exercises only on a personal, educational, and non-commercial basis; you must not upload these exercises and resources to an intranet, to a website, or to the cloud. For comments, questions, or corrections, email gtgalacio@yahoo.com

 

Exercises created with freeware Hot Potatoes v. 6.3 from the University of Victoria in British Columbia, Canada.

 

Free seminar-workshops on English proficiency and on photojournalism for Metro Manila schools: email gtgalacio@yahoo.com or text 0927-798-3138

 

Family Matters (complete text of the Family Code of the Philippines; frequently asked questions; relevant laws like RA 9262; legal procedures and Rules of Court)

 

Legal Updates (in-depth discussions of issues affecting the Filipino family, legal procedures, support, inheritance, etc.): Plain Language / Plain English for government offices, private companies, schools, and organizations; Clear, concise English for effective legal writing; Legal procedures in civil and criminal cases; Heirs and inheritances

Better English resources and exercises (free resources on grammar, pronunciation, spelling, writing, vocabulary, idioms, reading comprehension, public speaking, etc.); Related website: Interactive English grammar and vocabulary exercises based on Korean historical dramas such as A Jewel In The Palace, Dong Yi, Jumong, Empress Ki, Moonlight Drawn by Clouds (Love In The Moonlight), etc.

 

Be a better writer or editor through StyleWriter 4: this software checks 10,000 words in 12 seconds for hundreds of style and English usage issues like wordy and complex sentences, passive voice, nominalization, jargon, clichés, readability, spelling, etc. StyleWriter 4 has a graded 200,000 word and phrase dictionary, covering most of the words you will ever use in writing.

 

StyleWriter 4 is widely used in the US federal government (for example, Environmental Protection Agency). It is used in banks, law offices, and by professionals from various fields. It is fully customizable and comes with three versions: USA, UK, and Australian. StyleWriter 4 can edit memos, articles, essays, business letters, speeches, thesis, dissertations, books (fiction or non-fiction), and all kinds of corporate communications.